CPO Caseload Management - Round 1

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Consists of all cases of offenders under supervision assigned to a probation officer as determined by Department policy

Each OBIS screen has a four-character designation beginning with 2 alpha characters & ending with 2 numeric characters

The Request for Sexual Predator Designation form should be filed in section ___ of the 6-part file system.

Approaches for organizing case files can include

In a two-part file system, which items may be found in the left side of the file?

Functions of OBIS

OT77 screen in OBIS

Right side of the two-part file - designated for all other case material and should be filed categorically.

Screen for viewing offender obligations / payment history is

The OT71 screen provides detailed offender residence information.

The OT23 screen (personal characteristics) includes information such as

A good caseload management practice is to review your entire caseload periodically.

As a probation officer, you may view, edit, or modify any reports in OBIS.

Proper case file organization

You are responsible for maintaining the security of all offender information in your caseload by preventing access to

OBIS can generate the following reports, which after review, may indicate that offender information is not up to date.

In OBIS, ITS allows supervisors and officers to track generated tasks and associated deadlines.

A probation officer's primary duties include

OBIS screen for viewing Probation and Parole Case Sentence Structure is

In the six-part file system, information pertaining to structured treatment programs would be filed in section

Summary of active offender status with conditions of supervision and tasks that you or supervisor needs to complete

Criminal histories (e-Agent) should be maintained in section 6 of the offender's case file.

Once entered, you cannot alter or delete case notes in OBIS.

Prompt and proper filing of documents will avoid

The PP90 screen displays the Offender Detailed Case Review - Active Cases

Examples of required documentation for the case file may include all of the following except

Along with the standard four-character designation on screen transactions, you will see 0, 1, or 2. Example OT23 0 DC#

Examples of criminal justice databases that may be accessed by some probation officers include

Enter case notes on the Offender Contact History screen either the same day or the next business day for field entries.

Offender information gathered from e-Agent and DAVID databases is confidential.

The two organizational systems used for offender case files are the six-part file system and the two-part file system.

Section 945.25, F.S., requires the FDC to obtain and maintain documentation on every offender under supervision

File Offender's Digitized Photograph in section 2 of the 6-part file system, as the bottom document of the section

What should always be on top of section 6 in the six-part file system?

OTH investigations should be completed within ____ days; however, based on the urgency of the task, time may be adjusted

Examples of special conditions include

All OBIS user access is password protected because OBIS stores sensitive information.

In the six-part file system, what would be filed under Section 3?

The _ screen allows you to verify that account information was entered correctly by listing various monetary obligations

Sentencing Scoresheets, Offender's Application for Interstate Compact Transfer, and Interstate Warrants are filed in

Supervisiors can assign some tasks in ITS, designated as Other (OTH). Common OTH tasks that may appear include

6-part system - Initial Reporting Instructions (DC3-298), IT60 (DC3-242), Offense Report, and Case Reviews are filed in

Each OBIS report has a _____ -character designation.

Itinerary and Travel Log both refer to the same document.

Examples of new information or tasks that may prompt an OBIS update can include

Offender Contact History screen

Pre-Termination Review (DC3-243) and Notice of Privacy Practices should be filed in

Provides the necessary checks and balances that ensure confidentiality of electronic records; protects system integrity

The six separate sections of the six-part file system include