What is time monitoring used for?

Checking if the project is delayed or ahead of schedule

What are the three major tasks/deliverables in project closure?

Wrapping up the project, project audit, project evalution

How is the remaining effort calculated in a sprint burndown chart?

By summing the time estimates for incomplete tasks daily

What is the major goal of producing a project audit report?

To improve the way future projects are managed

What defines a retrospective in project management?

Analysis by an indep. facilitator focused on successes & areas to improve

What is the focus for an organization on level 5, Optimization of Project Management System?

Continuous improvement of existing practices

What parts are usually included in an audit report?

Project classification and analysis, recommendations, lessons learned

What is a lessons learned repository?

Collected insights and experiences from projects, accessible for future

Are baseline/scope changes allowed during a project?

Yes, if the project will be improved significantly with the change, Yes, if the customer wants it and will pay for it, Yes, if if it is clear that the project will fail without the change

What are typical key data collected in a project monitoring system?

Actual activity duration times, resource usage and rates, and costs

What is the purpose of a project evaluation?

To assess how well the project team and project manager performed.

How can you make sure to get customer approval of the project's end delivery?

Have active user involvement during process

What is the Project Maturity Model?

A framework to measure the maturity of project management processes

How can you measure the technical performance of ex. developing a new product?

Using quality control processes

What is the primary goal of the project wrap-up phase in project closure?

To ensure the project is approved and accepted by the customer

An organization on level 2, Formal Application of Project Management, does what?

Applies established project management procedures and techniques

What is the technical side of a team performance evaluation based on?

Achieving project objectives according to time, cost, and specifications

What is the primary role of the Product Owner in Agile development?

To represent the interests of end users and prioritize product requirements

What purpose does a project audit serve in the project closure process?

To review how successful the project was and identify lessons learned

What differentiates post-project audits from in-process project audits?

Post-project audits aim to improve the management of future projects

What is a project maturity model?

Model to assess an organization's progress of using best project practices

What is one challenges faced by project managers during the project closure phase?

Keeping the team motivated to complete mundane tasks

How can you conduct "the human side" of a team evaluation?

Send out a survey to team members

What is a major difference between Agile and Scrum?

Agile = principles for software dev, Scrum = specific Agile methodology

Lessons learned serve as...

Reminders of mistakes easily avoided and actions taken to ensure success

What is the primary focus of in-process project audits?

To review the project's alignment with changing conditions and priorities

What types of questions should project monitoring data aim to answer?

What is the current status of the project in terms of schedule and cost?

What characterizes the Development Team in an Agile project?

A cross-functional group that self-organizes to meet sprint commitments

What best describes the role of the Scrum Master?

Acts as coach, ensures adherence to Agile principles, no direct authority

Which activity is NOT listed as a major activity during project closure?

Holding a celebration party for the project team

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Kap. 13-16 Project management

50 termsStudBud Administration38 plays

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Questions 50

Answers

1
What is the last step in the monitoring process?
Creating a new budget
Starting over
Presenting the progress report
Taking action
2
Which is not a step in project auditing?
Review
Reporting
Data Collection and Analysis
Initiation and Staffing
3
Did Agile Development stem from the frustration from developers?
FALSE
TRUE
4
How can you document the performance and the progress of the project?
With a status report
With informal emails
With a combination of charts
With post it notes from your WBS
5
What is time monitoring used for?
Checking if the project is fulfilling the scope
Checking if the project is delayed or ahead of schedule
Checking if customer is satisfied with progress
Checking if the project is over or under budget
6
What are the three major tasks/deliverables in project closure?
Finalizing the project, project inspection, project debriefing
Wrapping up the project, project audit, project evalution
Wrapping up the project, project inspection, project evaluation
Finalizing the project, project audit, project approval
7
.... is a methodology that combines scope, schedule, and resource measurements to assess project performance
Time and cost evaluation
Resource allocation analysis
Project progress tracking
Earned value management
8
How is the remaining effort calculated in a sprint burndown chart?
By summing the time estimates for incomplete tasks daily
By estimating the effort for the whole project
By summing up the completed tasks
By tracking the number of completed sprints
9
What is the major goal of producing a project audit report?
To evaluate individual's contribution to the project
To review the baseline plan
To improve the way future projects are managed
To look at what went wrong during the project
10
What defines a retrospective in project management?
Analysis by an indep. facilitator focused on successes & areas to improve
A celebration event for project completion
A financial audit conducted at the end of the project
A detailed budget review
11
Which of the following is NOT a type of project ending?
Normal
Premature
Delayed
Perpetual
12
Data acquisition is time consuming and costly
FALSE
TRUE
13
How can you monitor the time performance against the project network schedule?
Using a tracking Gantt chart
Having daily meetings to check
Checking how many workhours are being put in by members
Sending out surveys to the workers
14
What is the focus for an organization on level 5, Optimization of Project Management System?
Setting up a organizationwide project management system
Continuous improvement of existing practices
Aligning projects with strategic goals of organization
Recruiting new project managers
15
What parts are usually included in an audit report?
Project classification and analysis, list of issues, lessons learned
Project classification and analysis, lessons learned
Project classification and analysis, recommendations, lessons learned
Project analysis, recommendations, lessons learned
16
What is a lessons learned repository?
A tool for scheduling project tasks
A database for tracking project expenses
Collected insights and experiences from projects, accessible for future
An archive that stores project documentation for legal compliance
17
Are baseline/scope changes allowed during a project?
Yes, if the project is under budget and there is time left
Yes, if the project will be improved significantly with the change
Yes, if the customer wants it and will pay for it
Yes, if if it is clear that the project will fail without the change
18
What are typical key data collected in a project monitoring system?
Actual activity duration times, resource usage and rates, and costs
Number of team meetings held
Number of project stakeholders involved
Number of emails exchanged between team members
19
What is the purpose of a project evaluation?
To assess the satisfaction of stakeholders with the project outcome
To assess how well the project team and project manager performed.
To assess the quality of the deliverables of the project
To calculate the total budget spent on the project
20
How can you make sure to get customer approval of the project's end delivery?
Create several different prototypes to test
Budget extra money to account for a possible change of end product
Have active user involvement during process
Use persuasive skills
21
What is the Project Maturity Model?
A method for calculating project budgets
A schedule for project deliverables
A tool for team communication management
A framework to measure the maturity of project management processes
22
How can you measure the technical performance of ex. developing a new product?
Assessing the number of project milestones achieved
Evaluating the adherence to project timelines and deadlines
Using quality control processes
23
All monitoring of project performance and progress is done manually
TRUE
FALSE
24
What are not one of the types of project closures?
Normal
Scoped
Perpetual
Premature
25
What is the primary goal of the project wrap-up phase in project closure?
To start planning the next project
To ensure the project is approved and accepted by the customer
To expand the project scope
To increase the project budget for future needs
26
An organization on level 2, Formal Application of Project Management, does what?
Has formal criteria to select projects
Applies established project management procedures and techniques
Has an organizationwide project management system
Manage projects according to individuals abilities
27
What is the technical side of a team performance evaluation based on?
Achieving project objectives according to time and cost
Achieving project objectives according to time, cost, and support
Achieving project objectives according to time, cost, and specifications
Achieving project objectives according to time, cost, and capability
28
What is the primary role of the Product Owner in Agile development?
To perform software coding tasks
To manage the development team directly
To act as the Scrum Master
To represent the interests of end users and prioritize product requirements
29
The project manager is responsible for all tasks surrounding the project closure
FALSE
TRUE
30
Which of the following is NOT a typical activity in the project's closing phase?
Having a team building session
Creating a final report
Getting delivery acceptance from the customer
Reassigning project team members
31
What purpose does a project audit serve in the project closure process?
To prepare for the project launch
To penalize underperforming team members
To allocate additional resources to the project
To review how successful the project was and identify lessons learned
32
What differentiates post-project audits from in-process project audits?
They only evaluate the technical outcomes of the project
They are conducted without involving the project team
Post-project audits focus solely on financial performance
Post-project audits aim to improve the management of future projects
33
Which of the following is not a core principle in Agile Development?
Experimentation and adaptation
Traditional Delivery
Customer Value
Self-Organization
34
What is a project maturity model?
Model to view how the team members are working together in project
Model to see how far along a project is
Model to measure how well-though-out a project plan is
Model to assess an organization's progress of using best project practices
35
What is one challenges faced by project managers during the project closure phase?
Finding new projects to start
Keeping the team motivated to complete mundane tasks
Increasing the project budget
Expanding the project scope
36
Individual performance reviews should be done together with individual pay reviews
TRUE
FALSE
37
How can you defend the project against scope creep?
Strong negotiation skills
Not allowing any changes
Do weekly checks to ensure project is on track scope-wise
Well-defined scope statements
38
The first step to monitoring a project is to set up a baseline plan
TRUE
FALSE
39
How can you conduct "the human side" of a team evaluation?
Send out a survey to team members
Let team members write down their opinions
Ask team members face to face
Collect all opinions during a meeting with team
40
What is a major driving factor in Agile PM?
High Uncertainty
Low Uncertainty
41
What is a major difference between Agile and Scrum?
Scrum = a type of software, while Agile = project management technique
Agile requires daily meetings, while Scrum has no such requirement
Agile = principles for software dev, Scrum = specific Agile methodology
Agile focuses on documentation, whereas Scrum focuses on software delivery.
42
What is level 1 on the project maturity model?
Optimization of Project Management
Advanced Project Management
Ad Hoc Project Management
Institutionalization of Project Management
43
What are some quantative measures of performance in a project?
Product function
Customer satisfaction
Cost
Time
44
To keep distal stakeholders updated on project progress you can use a ....
Milestone schedule
Tracking Gantt chart
Progress schedule
Control chart
45
Lessons learned serve as...
Reminders of the hard efforts that were needed
Reminders of major issues that couldn't be avoided
Reminders of mistakes that were hard to calculate and foresee
Reminders of mistakes easily avoided and actions taken to ensure success
46
What is the primary focus of in-process project audits?
To distribute bonuses to project team members
To finalize the project budget
To review the project's alignment with changing conditions and priorities
To celebrate project milestones
47
What types of questions should project monitoring data aim to answer?
What is the planned resource usage for the project?
How many activities does the project have and their planned finish date
How many project team members are there?
What is the current status of the project in terms of schedule and cost?
48
What characterizes the Development Team in an Agile project?
A team that follows directives from the Scrum Master for all tasks
A group of individuals working in siloed functions without collaboration
A cross-functional group that self-organizes to meet sprint commitments
A group led by the Product Owner who assigns specific tasks to each member
49
What best describes the role of the Scrum Master?
Responsible for the technical decisions and coding standards of the project
Functions as the main customer contact and prioritizes the product backlog.
Acts as coach, ensures adherence to Agile principles, no direct authority
Scrum Master has formal authority over team members and project decisions
50
Which activity is NOT listed as a major activity during project closure?
Creating a final report
Reassigning project team members to their next assignments
Getting delivery acceptance from the customer
Holding a celebration party for the project team

Kap. 13-16 Project management Flashcards | StudBud