How can the original fee projections be monitored?

By comparing weekly timesheets with the original estimate

What do the numbers under the arrows in a CPM chart represent?

Duration of the activity in days

Which of the following is not one of the factors that determines the amount of time required for each design phase?

Current construction lead times and contractor projections of the project

Fee Allocation by phase or task

Due to project perfection syndrome or incomplete or unclear instructions from the project manager to the staff members

Personnel issue: People doing work are spending too much time on project

Inexperienced staff need more guidance & cant work as fast as experienced staff, w/ experience comes higher billing rate

Personnel issue: The wrong people are working on the project

Firm may have step-by-step procedure for completing floor plan used by everyone to make sure dwgs have necessary info

Achieving quality through process

What do the arrows in a CPM chart represent?

Activity with beginning and end point (represented by numbered circles)

Which of the following is not an important task to complete during the post occupancy follow-up phase?

Provide finished imagery and final photography for marketing purposes

T/F: A single purpose communication method is less likely to be communicated/understood.

It is more likely to be communicated/understood

What are the four basic kinds of communication in a design office

Assignment, Instructional, Reward, and Punishment

Staff are not filling our their timesheets daily, at 15-minute increments for accurate tracking and billing

Personnel issue: Timesheets are not being filled out properly

What are the two major parts of a project schedule

Design time and construction/installation time

What is the projected timeline of a project based off of?

Scope of work jointly defined by client & ID generally divided into phases

What kind of document must ARCH & ID have to direct project & judge whether achieves level of quality expected by client

A written record defining client goals, needs, and expectations

What statement should meeting mins include at end of form for protection against future disagreements between proj. team

If there are any add corrections please notify this office within X days

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NCIDQ Chapter 28: Project Management

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Questions 77

Answers

1
Vert. lines drawn 5" apart on wall each representing a week. Each task written on business card labeled start and finish
PERT Chart
Gantt Chart
Project Monitoring Chart
Full Wall Schedule
2
What does "B" say?
Total (cumulative)
Phase
Fee($)
Time
3
Depicts tasks req'd to complete proj, sequence they must occur, duration, earliest or latest starting and finishing time
Gantt Chart
Fee Project Chart
Project Monitoring Chart
CPM Chart
4
What does "A" say?
Gantt Chart
Project Monitoring Chart
Fee Project Chart
CPM Chart
5
How can the original fee projections be monitored?
By planning for unexpected issues in the budget
By comparing weekly timesheets with the original estimate
By checking for budget inaccuracies or mistakes made by a consultant
By reviewing documentation vs. what contractor has installed on site
6
In proj notebook: Index, project directory-consultant contact info, names & code numbers of office filing system for job
Programming
Fees and Schedules
Contracts
General Reference
7
In proj notebook: Goal statement, program or program summary, code and zoning search, special equip needs & utility info
Programming
Fees and Schedules
Job Communications
Budget
8
What does "F" say?
Time
Phase
Fee($)
Total (cumulative)
9
Which document source can checklists be obtained from if not developed in house by a firm?
AIA Document D503
AIA Document B152
AIA Document E204
AIA Document D200
10
What do the numbers under the arrows in a CPM chart represent?
Critical path/sequence of events must happen as scheduled to meet deadline
Activity with beginning and end point (represented by numbered circles)
Non-critical activities can be finished anytime without effecting deadline
Duration of the activity in days
11
In proj notebook: Shop dwg/sample log, bulletin, change order, field order & report, application & certificate for pay
Budget
Construction Administration
Job Communications
Closeout
12
In proj notebook: Punch list, certificate of substantial completion, summary of construction cost, consultant evaluation
Budget
Closeout
Construction Administration
Job Communications
13
When should ID verify very detailed code requirements for application?
During Programming
During CD
During SD
During DD
14
Which of the following is not one of the factors that determines the amount of time required for each design phase?
The type of client and the decision making and approval process of client
Current construction lead times and contractor projections of the project
The number of people working on the project and their capabilities
The size and complexity of the project
15
What does "E" say?
Phase or task
Fee Allocation by phase or task
% of total fee
Budgeted fees per period
16
Small group of employees who meet regularly to identify, analyze, and solve problems related to their specific work
A Process-based System
A Quality Circle
Corporate Knowledge
Task Force
17
Procedures & systems established by firm aid in meeting client expectation, maintain profess. service & reduce liability
Time Planning
Quality Control
Project Estimating
Fee Projection
18
In proj notebook: Major correspondence, meet min, phone/email log, transmittal log, design review note & client approval
Job Communications
Closeout
Budget
Construction Administration
19
When should ID check basic exiting req's of min exit separation, max travel distance, common path of egress travel, etc
During CD
During SD
During Programming
During DD
20
What does "D" say?
Fee Allocation by phase or task
Phase or task
% of total fee
Budgeted fees per period
21
What does "A" say?
Fee projection chart
CPM Chart
Project Monitoring Chart
Gantt Chart
22
Due to project perfection syndrome or incomplete or unclear instructions from the project manager to the staff members
Personnel issue: The people doing the work are not keeping pace
Personnel issue: People doing work are spending too much time on project
Personnel issue: Timesheets are not being filled out properly
Personnel issue: The wrong people are working on the project
23
In proj notebook: Preliminary and detailed schedule, time projection, budget, task assignment, & financial manage report
Budget
Programming
Job Communications
Fees and Schedules
24
Integral part of quality control is is meeting the expectations of the client, when should these be clearly defined?
During the schematic phase
During the construction document phase
During the programming phase
During the Design Development Phase
25
Inexperienced staff need more guidance & cant work as fast as experienced staff, w/ experience comes higher billing rate
Personnel issue: The wrong people are working on the project
Personnel issue: People doing work are spending too much time on project
Personnel issue: The people doing the work are not keeping pace
Personnel issue: Timesheets are not being filled out properly
26
Firm may have step-by-step procedure for completing floor plan used by everyone to make sure dwgs have necessary info
Achieving quality through monitoring
Achieving quality through checking
Achieving quality through a process-based system
Achieving quality through process
27
What do the arrows in a CPM chart represent?
Duration of the activity in days
Critical path/sequence of events must happen as scheduled to meet deadline
Non-critical activities can be finished anytime without effecting deadline
Activity with beginning and end point (represented by numbered circles)
28
Useful technique to develop a schedule while involving all members of the design and construction team including client
Project Monitoring Chart
PERT Chart
Gantt Chart
Full Wall Schedule
29
Which of the following is not an important task to complete during the post occupancy follow-up phase?
Provide finished imagery and final photography for marketing purposes
Set up regular meetings with client to answer questions & discuss problems
Ensure client has manual of operating info, maintenance procedures, etc
Establish long term follow-up meetings for next 6 months
30
Who is creates a preliminary construction schedule during the programming phase to give some idea of project timeline?
The contractor
The interior designer
The Project manager
The owner
31
T/F: A single purpose communication method is less likely to be communicated/understood.
It is more likely to be communicated/understood
True
32
Who is the prime consultant and liable to the owner for the consultants' work?
Architect
Contractor
Owner
Interior Designer
33
Who is responsible for construction scheduling?
The owner
The Project manager
The interior designer
The contractor
34
What are the main sources of information for project monitoring charts?
Fee projections
Timesheets
Checklists
Quality Circles
35
What are the four basic kinds of communication in a design office
Motivational, Assignment, Instructional, and Educational
Clarification, Motivational, Reward, and Presentational
Punishment, Presentational, Educational, and Clarification
Assignment, Instructional, Reward, and Punishment
36
Staff are not filling our their timesheets daily, at 15-minute increments for accurate tracking and billing
Personnel issue: The people doing the work are not keeping pace
Personnel issue: The wrong people are working on the project
Personnel issue: People doing work are spending too much time on project
Personnel issue: Timesheets are not being filled out properly
37
Who is responsible for developing the schedule for the design of the job and production of contract documents?
The Project manager
The contractor
The interior designer
The owner
38
What are the two major parts of a project schedule
Design time and Documentation time
Design time and construction/installation time
Construction/Installation Time and construction administration time
Documentation time and construction administration time
39
What is the projected timeline of a project based off of?
Amount of money spent on the project and the expected quality per client
Scope of work jointly defined by client & ID generally divided into phases
The current shipping/leadtimes for project to be delivered on site
The number of people working on a project
40
Defines sequence of critical tasks that must be started and finished exactly on time if the total schedule is to be met
Gantt Chart
CPM Chart
Fee Project Chart
Project Monitoring Chart
41
# of participants range from 6-10 Gen. meet weekly w/ members being from same work group to focus on specific problem
A Process-based System
Task Force
A Quality Circle
Corporate Knowledge
42
What kind of document must ARCH & ID have to direct project & judge whether achieves level of quality expected by client
A checklist of building codes to remind design team what must be reviewed
A written record defining client goals, needs, and expectations
Quality management form that has written procedure for construction quality
Timesheet to record the amount of time spent working on a specific project
43
Should be compiled in a fixed tangible form so that it can be shared with present and future employees.
A Quality Circle
A Process-based System
Task Force
Corporate Knowledge
44
In project notebook: Owner-architect agreement, work authorization, and lease provisions if (ID is on project)
Fees and Schedules
Contracts
Programming
General Reference
45
What should a project manager monitor weekly to compare actual hours expended against the budgeted time and take?
Contract
Time sheets
Quality circle
Process-based systems
46
In proj notebook: Construction budget, furnishings budget, other special items, and updated
Construction Administration
Fees and Schedules
Budget
Job Communications
47
What statement should meeting mins include at end of form for protection against future disagreements between proj. team
Please disperse minutes to the rest of your team to review in timely manner
Send your set of meeting mins to ensure full understanding between parties
If there are any add corrections please notify this office within X days
Review of these minutes assumes that everything noted is correct per ID
48
Can be used to remind ID, project manager, or job captain of what must be reviewed & shown correctly on CDs to meet code
A Quality management form
A written record defining client goals, needs, and expectations
A building code checklist
A Timesheet
49
Responsible for work related to building like fire rated vertical shafts, exterior walls, life safety system, elevators
Contractor
Architect
Structural Engineer
Mechanical Engineer
50
T/F: Everything done in a project must be documented electronically and in writing
True
Everything documented only needs to be done so electronically
51
Combonation of what is expected of ID with what is req'd by client like cost, design, and other aspects of project
Project Estimating
Time Planning
Fee Projection
Quality Control
52
T/F: If meeting mins are handwritten, they should be typed & distributed to everyone on the project team immediately
Only need to be distributed to whoever was on the call
True
53
Used to establish filing system for smaller projects for immediate access to info for planning and monitoring by the PM
Correspondence Catalog
Project Notebook
Master Filing System
Submittal Log
54
What does "E" say?
Total (cumulative)
Time
Fee($)
Phase
55
What does "C" say?
Budgeted
Estimated
Total (cumulative)
Actual
56
Provide basis of billing to decide important financial ratios for financial planning like overhead rate & net multiplier
Timesheets
Fee projections
Checklists
Quality Circles
57
What do the heavy lines in a CPM chart represent?
Critical path/sequence of events must happen as scheduled to meet deadline
Activity with beginning and end point (represented by numbered circles)
Duration of the activity in days
Non-critical activities can be finished anytime without effecting deadline
58
What does "D" say?
Budgeted
Total (cumulative)
Estimated
Actual
59
What does "C" say?
Phase or task
Fee Allocation by phase or task
Budgeted fees per period
% of total fee
60
T/F: A job is over once the client moves in
True
False
61
dates indicated w/ overlapping bars for each activity Simple to make & understand but cant show every sequence of proj
CPM Chart
Gantt Chart
Project Monitoring Chart
Fee Project Chart
62
May be the result of inexperience or may just be people not being diligent about their work effort
Personnel issue: People doing work are spending too much time on project
Personnel issue: Timesheets are not being filled out properly
Personnel issue: The wrong people are working on the project
Personnel issue: The people doing the work are not keeping pace
63
What does "G" say?
Fee($)
Total (cumulative)
Time
Phase
64
Making sure tasks are performed correctly the first time so that there is no need to redo them later.
Achieving quality through process
Achieving quality through monitoring
Achieving quality through a process-based system
Achieving quality through checking
65
Whos responsible for telling appropriate consultants about applicable code req's & design decisions that may impact code
Contractor
Owner
Architect
Interior Designer
66
Makes sure finished products correct before delivered to end user. Reviewing, redlining, & correcting dwgs before issued
Achieving quality through checking
Achieving quality through monitoring
Achieving quality through process
Achieving quality through a process-based system
67
T/F: When assigning PM should define problem, outline thought & req' specific # of concepts in specific time & fee limit
A PM should not limit a specific # of concepts to solve a problem
True
68
If interior design firm wants to implement a very formal quality control program, the firm can follow which guidelines
BIFMA 235
ISO 9000
BIFMA 800
ISO 3953
69
What does "B" say?
Phase or task
Budgeted fees per period
% of total fee
Fee Allocation by phase or task
70
All info related to each project in office files with a separate project notebook for the project manager's use.
Submittal Log
Master Filing System
Correspondence Catalog
Detailed Schedule
71
Activities of schedule listed along vert. axis w/ timeline along horiz. axis each activity given staring and finish date
Fee Project Chart
Gantt Chart
CPM Chart
Project Monitoring Chart
72
Fee ID receives for schedule & staff members working on project after deducting amounts for profit overhead & expenses
Project Estimating
Quality Control
Time Planning
Fee Projection
73
Keeping track of the progress of the job to see if the planned aspects of time, fee, and quality are being accomplished.
Planning
Reviewing
Monitoring
Checking
74
Which is the most valuable specifically to large firm where communication between management and staff may be difficult
Task Force
A Process-based System
Corporate Knowledge
A Quality Circle
75
Automates a procedure so that a task can be performed accurately and consistently with little or no human intervention
A Monitoring Procedure
A Quality Circle
An Automated Systems Analog
A Process-based System
76
Scheduling work required and making sure there are enough fees and staff to complete it
Time Planning
Quality Control
Project Estimating
Fee Projection
77
Documentation of information that a firm has gained through work it has done that can then be applied to new projects.
Task Force
A Process-based System
A Quality Circle
Corporate Knowledge

NCIDQ Chapter 28: Project Management Flashcards | StudBud