Personal Names are filed in this order

Last name, first name, middle name or initial

Indexing refers to ......

the mental process of deciding how to file a record

What does the term 'centralised' filing mean?

Documents are stored in one place

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Filing Review

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Questions 23

Answers

1
Which would be the second business name in alphabetic order?
Short but Sweet Candles
A Special Place
Lawton & Park Shoes
The $ Tree
2
When 'The' begins a business or organization name, index 'the' as the last unit.
True
False
3
What is the correct indexing order for Gloria R. De Gabriele?
Gloria R De Gabriele
DeGabriele R Gloria
Gabriele De R Gloria
DeGabriele Gloria R
4
Which name is correctly indexed?
Mason-Peters Iris B.
MasonPeters Iris B
Iris B. Mason-Peters
Iris B MasonPeters
5
Business names are indexed as written on letterheads or trademarks
True
False
6
In alphabetical filing, terms of seniority (Jr., Sr.) should be used as which indexing unit?
middle
last
first
7
When a name contains any punctuation, you disregard it.
True
False
8
Which name would be the first name filed in alphabetic order
Russ Evans
Sam Thomas Evans
Alice Kim
Ruth T. Evans
9
Which of the following is a good filing practice?
File at the end of each financial year
Complete on a regular basis
Allocate the responsibility to one person only
Ensure each filing cabinet is full before using another
10
Foreign articles in names are combined with the part of the name that comes after it.
True
False
11
Personal Names are filed in this order
Last name, middle initial, and first name
Last name, first name, middle name or initial
First name, middle name, and last name
12
Indexing refers to ......
the mental process of deciding how to file a record
None of the above
the name, subject, geographic location of a record
the process of collecting records
13
A title (Dr., Mrs.), seniority (II, Jr.) or a professional title (Senator) is the first unit.
False
True
14
Which business name would be filed first?
Avalon Meadow Company
The Avalon Valley Church
Beacon Memorial Hospital
The Apple Store
15
What does the term 'centralised' filing mean?
Documents are stored in one place
Documents can be found in the central folder on the intranet
Documents are managed by a person called a 'centraliser'
Each department manages their own documents
16
Dr. Tanesha D. Painter, Jr. will be filed under.....
Letter J (because of Jr.)
Letter P (becasue of Painter)
Letter T (because of Tanesha)
Letter D (because of Dr.)
17
What would you NOT expect to see in a filing procedure?
Methods of archiving documents
Passwords for electronic files
How files are to be classified
Who has access to confidential files
18
What is the most common method used of filing records?
alphabetical
geographical
numerical
subject
19
Which name would be filed THIRD?
Gloria R. De Gabriele
Alex P. Von der Grieff
LeMay's Fine Foods
Mark P. O'Connell
20
A filing system based on date
chronological filing system
numerical filing system
alphabetical filing system
electronic filing system
21
When indexing, each part to a name is called what?
unit
system
piece
ending
22
Disregard what when filing?
numbers
directness
apostrophes
insertion
23
A color coded filing system can be filed with all of the following except:
coded by insurance
coded by physician
coded by patient name
coded by patient ages

Filing Review Flashcards | StudBud

Filing Review

23 termsStudBud Administration22 plays

CMAA SLLBOCES

Flashcards23 cardsFPractice quizPHost liveL

Questions 23

Answers

1
Which would be the second business name in alphabetic order?
Short but Sweet Candles
A Special Place
Lawton & Park Shoes
The $ Tree
2
When 'The' begins a business or organization name, index 'the' as the last unit.
True
False
3
What is the correct indexing order for Gloria R. De Gabriele?
Gloria R De Gabriele
DeGabriele R Gloria
Gabriele De R Gloria
DeGabriele Gloria R
4
Which name is correctly indexed?
Mason-Peters Iris B.
MasonPeters Iris B
Iris B. Mason-Peters
Iris B MasonPeters
5
Business names are indexed as written on letterheads or trademarks
True
False
6
In alphabetical filing, terms of seniority (Jr., Sr.) should be used as which indexing unit?
middle
last
first
7
When a name contains any punctuation, you disregard it.
True
False
8
Which name would be the first name filed in alphabetic order
Russ Evans
Sam Thomas Evans
Alice Kim
Ruth T. Evans
9
Which of the following is a good filing practice?
File at the end of each financial year
Complete on a regular basis
Allocate the responsibility to one person only
Ensure each filing cabinet is full before using another
10
Foreign articles in names are combined with the part of the name that comes after it.
True
False
11
Personal Names are filed in this order
Last name, middle initial, and first name
Last name, first name, middle name or initial
First name, middle name, and last name
12
Indexing refers to ......
the mental process of deciding how to file a record
None of the above
the name, subject, geographic location of a record
the process of collecting records
13
A title (Dr., Mrs.), seniority (II, Jr.) or a professional title (Senator) is the first unit.
False
True
14
Which business name would be filed first?
Avalon Meadow Company
The Avalon Valley Church
Beacon Memorial Hospital
The Apple Store
15
What does the term 'centralised' filing mean?
Documents are stored in one place
Documents can be found in the central folder on the intranet
Documents are managed by a person called a 'centraliser'
Each department manages their own documents
16
Dr. Tanesha D. Painter, Jr. will be filed under.....
Letter J (because of Jr.)
Letter P (becasue of Painter)
Letter T (because of Tanesha)
Letter D (because of Dr.)
17
What would you NOT expect to see in a filing procedure?
Methods of archiving documents
Passwords for electronic files
How files are to be classified
Who has access to confidential files
18
What is the most common method used of filing records?
alphabetical
geographical
numerical
subject
19
Which name would be filed THIRD?
Gloria R. De Gabriele
Alex P. Von der Grieff
LeMay's Fine Foods
Mark P. O'Connell
20
A filing system based on date
chronological filing system
numerical filing system
alphabetical filing system
electronic filing system
21
When indexing, each part to a name is called what?
unit
system
piece
ending
22
Disregard what when filing?
numbers
directness
apostrophes
insertion
23
A color coded filing system can be filed with all of the following except:
coded by insurance
coded by physician
coded by patient name
coded by patient ages