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CSS Practice Examination Part 1
CSS Practice Examination Part 1
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Customer Service Specialist Practice Examination Part 1 100 questions
Flashcards
100 cards
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Practice quiz
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Questions
100
Answers
1
The following information needs to be included in all faxes
The company’s quarterly report
A cover sheet
A notation of how much time you spent on this fax
Your lunch order
2
Why is a CSS concerned with all aspects of customer feedback to the company?
The CSS is the first contact...
A CSS is not responsible for all aspects of customer feedback.
If a CSS wants a promotion, he/she has to know it all.
A CSS is not responsible for all aspects of their company.
3
During an interview, which of the following would probably be LEAST considered?
Night school electronics class
You’re “always on the job”
Your attitude
Your personal appearance
4
If you cannot help a customer with a request, you should:
Never mention a competitor
Suggest where he/she might find help
Call the boss
Tell him or her it is not your department
5
Who is responsible for complying with company policies?
Officers and managers
Customers
Employees only
Everyone
6
Using the “You Attitude” when communicating with customers is:
Unethical
Unnecessary
Dishonest
Building good will
7
ROI means:
Reduced Overtime Income
Reduce Our Inventory
Return On Investment
Returned On Invoice
8
Letting the customer know that he or she has made a mistake is good because:
It keeps the customer in he/her rightful place
It makes you feel better about your own knowledge
None of the above
It shows that you know more than he/she does
9
What is the most important reason for an employer to recognize the personality types of employees?
To place an employee in the position where he/she can be the most effective
To place an employee where he/she can make the most friends.
To keep an employee “out of your hair”.
To prevent discord
10
Company loyalty requires an employee to:
Establish friendships inside the competitor’s company to discuss work ideas
Volunteer for an assignment at the company picnic
Stay on the same page with shifting company goals
Argue with customers (if necessary) to get your company’s position across
11
🤔
False
True
12
🤔
True
False
13
If your coworker is dealing with a tragic situation, your best bet is to:
Give him/her advice on “rising above” the problem.
Be helpful without prying into his/her affairs.
Ignore the situation
Do nothing. He/she didn’t help you when you were having a bad time.
14
Ethical values of right and wrong can be influenced by reason and changed.
True
False
15
What is a Career Path?
The progression of jobs you have held
A training plan
A company hierarchy
A plan and map for your career
16
Which of the following terms would be the most appropriate to use when speaking about your new secretary?
My administrative assistant
My male administrative assistant
My Girl Friday
My female administrative assistant
17
One way to build trust with coworkers is to
Cheat if you find one or more of them also cheating
Secretly report all violations to management
Help an employee resist the temptation to cheat
Show them you will report...
18
Which of the following might be considered pro-profit actions?
Stopping work in plenty of time...
Taking a bundle of ball point pens...
Making sure service literature...
Smoking in the restroom, rather than at your bench.
19
To become a successful leader, it is mandatory that you have a compulsive drive to succeed
False
True
20
🤔
False
True
21
The mind of a successful person is:
Usually in a lower I.Q. range
Smarter than others
On call at all times
Hard to understand because it comes naturally
22
🤔
False
True
23
A complaint is called what kind of feedback?
Negative
Positive
Unwanted
Not called feedback at all
24
What is customer feedback?
Complaints
Sales created by customer word-of-mouth
A customer relating their opinions...
Incessant nagging
25
Cold telephone calls are classified as a _____________ marketing tool
Discount program
Telemarketing
Premium and incentive
Outdoor
26
Asking clients to demonstrate what they understand, is not a good policy
False
True
27
🤔
Poor judgment
Certified tech skill
Intelligence
Stunning good looks
28
One negative result of an employer hiring a worker, but treating him or her as “contract labor” might be:
The employee...
The worker...
All of the above
The employee resents not being an employee, knowing he legally should be
29
If you are dating someone at your workplace, it is best to?
Be discreet and don’t discuss the situation with other employees
Rehash last night’s date with your co-workers
Pretend you don’t know each other at work
Share your happiness with the other employees
30
🤔
Weight
Height
Marital status
Mood
31
Noncompliance with a company policy does what?
Creates a burden on others
Destroys businesses
Creates a fun workplace
Makes the day more enjoyable
32
Using a sophisticated phone message system can simplify office communications
True
False
33
🤔
True
False
34
Communication and customer service go hand-in-hand because:
Communicating can help solve problems
A company is judged by the ability of its employees to communicate
Good communication promotes respect
All of the above
35
Developing routines is a bad idea because you can get stuck in them
False
True
36
The most important company policies are:
Those that affect you
All company policies
Those that are issued by the corporate office
Those issued by direct supervisors
37
Pencil and paper are great tools for organizing your thoughts.
False
True
38
If your coworker takes charge and starts to order you around, you know you’re dealing with a Phlegmatic personality.
False
True
39
You know some of the employees are stealing small items from the company you work for. The best thing for you to do is:
Ignore these activities. It is none of your concern
Call the police
Plead with the workers to quit stealing
Bring the activity to the attention of management
40
Complete destruction of records stored on magnetic media involves:
Emptying the recycle bin
Shredding
Degaussing
Throwing it away
41
Including CSS type training concepts in technical training programs usually short-changes CSS and soft skills.
False
True
42
It is not necessarily helpful for you to know your own personality type.
True
False
43
Responsible companies use records for:
Selling data to other companies
Identifying competitors
Spying on the customer
Performing quantitative and qualitative analysis
44
Company policies protect the company and employees from:
Sanctions
Liability
Fraud
Bankruptcy
45
If you are having computer hardware problems that you are not sure how to repair, you should:
While wearing safety...
Unplug the equipment and attempt the service yourself
Contact a computer...
Leave the problem to be found by someone who might know more
46
🤔
True
False
47
Which of the following packing scenarios is cause for concern that the job is not satisfactory?
All of the above
Corrugated box sides are bowed out
Shaking the box lets inside objects move back and forth and rattle
The masking tape used to secure the box flaps appears to be tearing
48
Every business decision we make should be geared toward holding firm for our employer’s sake
True
False
49
🤔
True
False
50
Corporate policies are based on what?
Strategic goals
Both Mission statement and Strategic goals
Competitor’s policies
Mission statement
51
Which of these rules might be considered a GOOD rule?
It is mandatory that you attend a certain church
All employees must wear crew-cuts
Keep food and drink away from your keyboard
Keep lights off unless absolutely necessary
52
Policies are implemented from the bottom of the organizational structure
False
True
53
Most office/service center software is too costly to be effective
False
True
54
🤔
False
True
55
Which of these rules might be considered a GOOD rule?
Only one trip to the water fountain each morning
No sexual harassment
No pay checks till the boss is paid first
No parking in the boss’s spot
56
The company inadvertently pays you for overtime hours which you did not put in. What should you do to gain trust?
Act as if you didn’t notice the mistake
Explain that you thought you had worked the overtime
Go to the payroll department and show them the mistake
Accept the windfall
57
You demonstrate company loyalty by which of the following?
Supporting company policies
All of the above
Constantly looking to change company policies
Checking to see how your company ranks with competitors
58
We pass information to higher levels to:
Divide areas of specialty
Answer the next call
Let the boss know we are working
Pass the responsibility
59
A disadvantage of formal training of employees is:
The employee is away from his job place
The employee will be more knowledgeable
All of the above
Most employees do not like homework
60
To help become an effective speaker, you should do which of the following?
Generalize
State facts without gossip or rumors
Use judgmental descriptions
State opinions as facts
61
Potential customers responding to your marketing campaign are called_________________ sales.
General
Incidental
Voluntary
Involuntary
62
The best way to make certain a fax was transmitted properly is to:
“Babysit” your fax until the machine has confirmed it transmitted
Come back later and see if the machine has produced any error code messages
Allow another cowerker...
Wait for the customer to call and let you know if it was received
63
It is unfair for a company to refuse to hire you, just because you have a history of drug abuse.
True
False
64
Universal remote controls are simple for everyone to understand
False
True
65
The CSS testing program was started in:
1980
2002
2000
1990
66
Employability skills such as those taught in CSS courses can’t be learned
True
False
67
Which of the following could be a valid email address:
@john100. doe
[email protected]
[email protected]
Johndoe.com
68
Showing your boss a way to save time or money for the company is a good way to gain trust.
False
True
69
🤔
True
False
70
Some companies pay those with CSS certifications more than ordinary workers.
True
False
71
Manners are very important at work
True
False
72
Your best opportunity for success in dealing with a customer’s problem begins:
When you come across a solution
After you’ve had plenty of time to consider the situation
Before the phone rings
When you answer the phone
73
By saving just five minutes a day for five days per week you would:
Be able to finish a tough project
Not make much difference in managing your time
None of the above
Have saved and gained 21 hours by the end of the year
74
An organization may be required by law to keep what kind of data?
Both Employee records and Hazardous waste disposal
Employee records
Customer income levels
Hazardous waste disposal
75
Continuous improvements in the customer service picture means:
Using customer feedback to improve the overall operations...
Using customer feedback to increase customer call backs and recalls.
Using customer feedback to extend overall company...
Using customer feedback to avid empowerment...
76
Company policies should be:
Locked away
Disposed of
Read daily
Available
77
If you aren’t a good writer because of bad grammar, spelling, or punctuation, you should:
Write as often as possible
Ask someone else to write it for you
Tell people what you want...
Avoid writing any more than necessary.
78
A person with a Sanguine personality is ideally suited for a sales job.
True
False
79
🤔
The injured worker will...
The company will have to pay the injury claim.
You, the driver of the van...
The injured worker has no claim as he or she should have been watching out.
80
The concept of offering a customer service skills program was originally proposed by:
Mass merchandiser companies
Military educators.
Large manufacturing companies in Washington state
Independent service shop owners
81
To ensure products and services reach intended customers, ________________ is required.
Follow-up
Meeting
Comparison
Analysis
82
🤔
Rear
Side
Front
Flat
83
Effective customer service operations will:
Provide competitive advantage
Increase overall sales revenues
All of the above
Increase customer loyalty and retention
84
To keep your emotions from controlling your decisions, it is a good idea to:
Ask someone else to make the decision for you.
Go with the decision that “feels” best
Make a chart listing assets and liabilities of all possible decisions.
Toss a coin
85
When communicating, we use symbols such as:
Personal appearance
Gestures
Words
All of the above
86
Talking and communicating are the same thing.
False
True
87
Which of the following statements reflects a positive image to the customer?
Let’s see what I can do
I shouldn’t
That could not have happened
But…
88
If we display traits of honesty and candor, we are demonstrating the concept of
Fairness
Integrity
Diligence
Incompetence
89
Records management involves which of these:
Controlling records
All of the above
Planning record keeping activities
Training users of records
90
A good way to punish a deadbeat customer who didn’t pay his service bill is to:
Post the unpaid invoice in plain view for future customers to see
Take several big guys, go back to the home and take your parts back
Publish a notice naming that customer in the local newspaper
Take him or her to small claims court
91
If you have poor handwriting, you should:
Slow down and try to improve the legibility
Always type your messages
Speed up in order to hurry through the unpleasant task of writing longhand.
Ask others to do your writing
92
🤔
True
False
93
It is always best to use technical language when dealing with a customer.
False
True
94
Which of the following might be considered pro-profit actions?
Calling in sick because you can’t be at your best with a hangover.
Building relationships...
Leading your cowerkers...
Submitting an employee suggestion to improve efficiency or safety.
95
Who usually creates company policies?
Managers
Corporate executives
Corporate attorneys
All of the above
96
Before you can solve a customer’s problem, you need to find out:
Who he/she is
All of the above
When the problem occurred
What is the nature of his/her situation
97
Company policies are rules with the company that govern how the business and employees are expected to behave
False
True
98
Which of these is most susceptible to damage from permanent magnets?
AA batteries
Cellular telephone antennas
Credit cards
Polarized power connectors
99
If your day becomes too stressful, you should take a minute to relax and think of something peaceful
True
False
100
What factor is considered when forming company policies:
Industrial climate
Corporate culture
All of the above
Organizational vision