Use the interward transfer CHCS function to

move a patient from one unit to another within the MTF

Which of the following is not part of the mission of the SNIAC process?

locates providers & establishes the consults for care

A perpetual link exists b/w CHCS & the DEERS to accomplish what task?

Verify the patient's eligibility for care

Which example shows the correct way to enter a patients name during CHCS Registration?

Lastname(comma)Firstname(space)MiddleInitial

CHCS allows MTF personnel to track patient care and

related administrative activities

When must notification to HQ AF/SGXO be accomplished for AD flag officers admitted to a MTF?

by 0600 hours EST following admission

Which statement best describes the OPR filing system?

terminal digit, color coded and blocked filing system

If a physician determines a direct disclosure could have an adverse effect on the individual

only release info to a physician named by patient, etc.

What are the 3 key elements in selecting the appropriate complexity of the E&M codes

history, examination and medical decision making

Generally how are the applications for designee status submitted

through the command surgeon generals office to HQ USAF/SGMA

The schedule hold duration parameter defines how much time will elapse before

the system automatically freezes slots

Medical personnel must comply with the Privacy Act, FOIA, HIPAA, Drug Abuse Act and

Comprehensive Alcohol Abuse Amendments

Who prepares AF Form 788 folders for filing inpatient documentation?

inpatient records section technician

An individual's med rec info is not released to medical research or scientific organizations

when reproducing info would be a burden or contrary to law

When must the attending physician accomplish the medical history and physical examination

within 24 hours after admission

The admissions and dispositions report is a daily report of

A&D, change of status, newborns, & interward transfers

The AF Form 788 is filed using which filing system?

terminal digit (by sponsors SSN)

What two purposes does the user record serve?

lets system know who you are & how you can use the system

A Secretary of the AF designee letter must contain the effective date, period covered and

determination as to whether the AF is providing aero evac

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4A051 CDC's Volume 2

104 termsStudBud Administration203 plays

#CDC #4A051 #Volume2

Flashcards104 cardsFPractice quizPHost liveL

Questions 104

Answers

1
If a record is be transferred who changes the location on the AF Form 250?
OPR personnel
clinic that originally transferred the record
clinic receiving the transferred record
the patient
2
Where is the withdrawal of material from an outpatient record to an inpatient record recorded?
No notation required as long as it is returned
On SF 600
On AF Form 1480
In the inpatient record
3
The minimum ID required on forms placed in the IPR includes name, FMP, sponsor SSN, register #
and name of physician
and inpatient unit
and name of MTF
and name of SSN
4
Option that makes it simple for the user to add, delete, & cancel schedule timeslots?
Freeze/Release Schedule
Cancellation by facility
Modify/Add/Delete Schedule
Maintain/Cancel Schedule
5
An inventory of patient valuables is conducted
annually
daily
quarterly
monthly
6
The "one stop shop" where patients go to process specialty referrals requested by their PCM?
TRICARE
RMO
Family practice
Referral management center
7
Use the interward transfer CHCS function to
move a patient from one unit to another within the MTF
update a RON patient's location
move a patient from one MTF to another
correct a previous ward assignment error
8
When must the MTF release a deceased patient's remains to mortuary personnel?
after a complete and thorough investigation
when approved by the MDG cc
when approved by the wing cc
within 24 hours after death
9
Which of the following is not part of the mission of the SNIAC process?
help families obtain info on required services
locates providers & establishes the consults for care
ensures access to necessary services if reassigned
ID AD service members w/ families w/ special education needs
10
A perpetual link exists b/w CHCS & the DEERS to accomplish what task?
Provides interface for MPF to update active duty info
Provide a tool for commander's to keep abreast of manning
Verify the patient's eligibility for care
Ensure patient's CHCS data is comparable to their DEERS data
11
Which example shows the correct way to enter a patients name during CHCS Registration?
Lastname(comma)Firstname(space)MiddleInitial
Lastname(space)Firstinitial
Lastname(comma)Firstname(space)Middleinitial(period)
Lastname(space)(comma)Firstname(space)MiddleInitial(period)
12
CHCS allows MTF personnel to track patient care and
related administrative activities
ICDM-9
AF Forms 542, Subsistence Stock Records
War Reserve Material requirements
13
In which section of the AF Form 2100A is the DD Form 2005 filed?
Section 2
Section 3
Section 1
Section 4
14
Which entry is not acceptable for block 21 of AF Form 560?
Wife, AD AF 0-3
Civilian emergency
Son, USAF E7 (Ret)
AD E6 OSI Agent
15
When must notification to HQ AF/SGXO be accomplished for AD flag officers admitted to a MTF?
by 0600 hours EST following admission
Immediately following admission
when requested by the flag officer
when expected hospital stay is more than 7 days
16
Which statement best describes the OPR filing system?
terminal digit filing
tertiary number, color coded and blocked filing system
tertiary number filing system
terminal digit, color coded and blocked filing system
17
When a provider makes the decision to report a patient in a casualty status they make an entry
on AF Form 3066
on the CHCS
on AF Form 1403
on SF 509
18
For which of the following would you not create an inpatient record?
stillbirths
active duty personnel admitted to a non-federal hospital
patients admitted and dispositioned on the same day
patients admitted to a tactical medical facility
19
If a divorced sponsor remarries, the new spouse's FMP will be
20
31
21
30
20
A properly developed & maintained terminal digit filing system makes it easier to
file the forms in an outpatient record
identify a misfiled record
group records according to primary borrower
distribute the workload
21
The interim LOD for reserve members is valid for no more than how many days?
180
90
30
60
22
If a physician determines a direct disclosure could have an adverse effect on the individual
only release info to a physician named by patient, etc.
release a copy of the record to the NOK
send the record the to MTF commander or designee
only release the info to the SJA
23
What will dictate the clearance process for patients being discharged from your MTF
AF policy
DOD policy
MPF policy
Local policy
24
What is the proper sequence for setting up a providers schedule in CHCS?
Profile, template, schedule
Schedule, template, profile
Template, profile, schedule
Schedule, profile, template
25
What are the 3 key elements in selecting the appropriate complexity of the E&M codes
history, test and medical decision making
history, lab and decision making
history, physical and decision making
history, examination and medical decision making
26
What code set describes medical, surgical, and diagnostic services?
Military Health Service System
Current Procedural Terminology
International Classification of Diseases
E&M Codes
27
Generally how are the applications for designee status submitted
through the wing cc to the command surgeon generals office
through the command surgeon generals office to HQ USAF/SGMA
through the MTF cc to HQ USAF/SGMA
through the chief of hospital to the command surgeons office
28
A patient who is alive when they reach the hospital but dies prior to admin is considered?
an emergency room death
DOA
an outpatient
CRO
29
Form used to document dates & times of casualty status notification made to outside orgs?
AF Form 570
AF Form 1403
SF 509
AF Form 560
30
Level 1 HCPCS are commonly referred to as
current procedural terminology
common patient terminology
current patient terminology
common procedure terminology
31
The schedule hold duration parameter defines how much time will elapse before
the system automatically freezes slots
the system automatically releases frozen slots
the appointment tech can manually freeze slots
the appointment tech can manually release frozen slots
32
Medical personnel must comply with the Privacy Act, FOIA, HIPAA, Drug Abuse Act and
Disability of Americans Amendments
Medical Release of Information Amendments
Insurance Claims Amendments
Comprehensive Alcohol Abuse Amendments
33
Who prepares AF Form 788 folders for filing inpatient documentation?
inpatient records section technician
admission and disposition
unit inpatients records technician
MPF personnel during basic military training
34
An individual's med rec info is not released to medical research or scientific organizations
when the request concerns active duty members
when reproducing info would be a burden or contrary to law
when the patient does not want his or her records released
when info concerns patients treated in a MTF within 5 years
35
When must the attending physician accomplish the medical history and physical examination
within 7 days of admission
prior to admission to the inpatient unit
within 24 hours after admission
prior to discharge
36
The admissions and dispositions report is a daily report of
all transactions taking place in the A&D office
admissions and dispositions only
A&D, change of status, newborns, & interward transfers
admissions, dispositions and newborns only
37
Recommended convalescent leave must be approved by the
patient's unit commander
attending physician's supervisor
medical squadron section commander
MDG/CC
38
According to the ICD-9 what does a code beginning with the letter "E" mean?
type of examination
external causes of injury
there is no specific code
echovirus
39
A pattern of timeslots that is specific to a provider but not linked to any particular date?
Schedule
Profile
Template
Capacity appointment slots
40
If a sponsor w/ 2 children (5 & 8) marries someone w/ 1 child (10) the step child's FMP will be
90
60
01
03
41
Which laws take precedence over other directives pertaining to access & release of medical info
Child molestation and endangerment
Drug and alcohol
Sexual assault and abuse
Adoptions and abortions
42
When a patient's clearance is complete the AF Form 577 is turned into the
medical service account office
inpatient unit
disposition office
clinical records
43
When are OPR for nonmilitary, dependents, & retired military members retired?
semiannually
end of each calendar year
end of each fiscal year
quarterly
44
All codes in the ICD-10 are:
numeric
alphanumeric
alpha
either alpha or numeric
45
Which number is blocked on the AF Form 2100A for a sponsor who's SSN is 987-65-4321?
1
2
4
3
46
Which of the following is a valid consent authorizing release of a dependents med rec info?
Verbal consent from dependent
Written consent from dependent
No consent necessary
Verbal consent from sponsor
47
The AF Form 788 is filed using which filing system?
alphabetically (by inpatient unit)
terminal digit (filed by inpartient register number)
terminal digit (by sponsors SSN)
numerically (by inpatient unit)
48
How often are active duty records inventoried?
At least once a year
When necessary
Semiannually
Never if the facility has CHCS
49
What two purposes does the user record serve?
lets system know who you are & how you can use the system
allows access to system and establishes how you can use it
allows access & lets the system know who you are
est. how you can use system & ensures actions are noted
50
A Secretary of the AF designee letter must contain the effective date, period covered and
confirmation that the designee is a TRICARE member
the specific PCO team the designee is assigned to
determination as to whether the AF is providing aero evac
the specific provider who will follow the designee
51
Serves as a working site for all docs, communications, or admin actions affecting a patient?
Inpatient record
Patient suspense file
Patient control file
Master index of patients
52
To monitor patient absences use
AF For 569 Patient's Absence Record
notes on the AF Form 560
updated on the inpatient unit nursing status board
a patient sign-out register
53
Which block of the AF Form 560 does the provider ID the surgical procedures performed?
Block 40, Administrative data
Block 41, Disposition
Block 33, Primary Admission Diagnosis
Block 38, Diagnoses-Procedures
54
When can patients request for a renewal of their SecAF designee status?
continued care is still necessary
MTF commander approves the continuation
A teaching case that is benefitting the AF residency program
The JAG determines continued status may thwart litigation
55
Which is not included in the admission package that accompanies a patient to the inpatient unit
Patient suspense file
AF Form 560
AF Form 577
The outpatient record
56
Of the following who may authorize a patient disposition?
Medical service corps officer
Dentist
Physician assistant
Registered nurse
57
If convalescent leave is directed the inpatient record is
forwarded to inpatient records section for coding and filing
forwarded to dispositions and filed in suspense file
maintained on the ward until the patient returns to the ward
forwarded to clinic for reference furing followup visits
58
An active duty sponsor is retiring & they have an 18+ dependent, who fills out the DD Form 2138
the gaining unit
the primary care manager
the dependent
the sponsor
59
What is the final step of completing the quarters notification form?
update the members duty status in the MilPDS
establish a follow up appointment
fax/email a copy to the members unit
update MTF records
60
Outpatient records are the property of the
patient
records custodian
MTF
US Government
61
For sponsors on unaccompanied assignments, a family member clearance screening is accomplished
by the MPF in closest proximity to the family
by the MPF in closest proximity to the member
by the MTF in closest proximity to the member
by the MTF in closest proximity to the family
62
If the sponsor's med rec is not present at the time of outprocessing give the individual a
letter of reason
letter of justification
waiver letter
letter of non-availability
63
Who completes the remaining blocks of the AF Form 560 after the health care provider is done?
Charge nurse
NCOIC A&D office
Admitting physician
Admissions clerk
64
Which agency uses LOD determinations to determine disability compensation & hospital benefits
DVA
DOL
OPM
AF
65
What info does the CHCS record when using the check-in record option?
Date and time of record being returned
Highlights records charged-out more than 72 hours
Clinic returning record
Provider who checked-out the record
66
What type of team are active duty members & their beneficiaries assigned to after inprocessing?
Alternative care team
Primary care optimization team
Health care optimization
TRICARE team
67
A providers verbal or telephone order may be taken by
anyone assigned to the ward
UIRT or nurse only
Administratively discharged from the hospital
a registered nurse only
68
After the risk assessment what determines if a patient w/ questionable eligibility is treated
if it is determined that the patient has insurance
if the patient has other forms of ID
if the patient needs only minimal medical care
if there is a possibility of a risk to the AF or patient
69
CHCS reports designed for a specific purpose by MTF personnel are called
PAD reports
AD HOC reports
special reports
customized reports
70
What section of the AF Form 2100A are living wills filed?
Section 3
Section 1
Section 2
Section 4
71
Which agency uses LOD determination to determine eligibility for physical disability retirement
OPM
DOL
DVA
AF
72
A concise clinical summary is dictated and typed on SF 502 for?
patients remaining as bed occupants for <48 hours
inpatients received by transfer for further treatment
cases involving communicable diseases
all inpatients unless treated by a tactical MTF
73
If a patients physician determines it's medically advisable, each branch may pay for NOK travel
SI, VSI and III AD patients
SI and VSI AD patients
all military patients
for terminally ill family members
74
When a military patient is admitted to a MTF the patients unit cc should be notified by
admission notification letter & phone/priority message
electronic message or telephone
admission notification letter only
telephone only
75
The three types of LOD determinations are informal, formal and
general
disease/injury
associative
administrative
76
Who would not be eligible to perform an inventory of patient valuables?
Capt Smith, director medical logistics
Mrs. Lee, DBMS' secretary
SrA Hill, pharm tech
SSgt Jones, NCOIC, OPR
77
If the SJA determines an admin LOD is more appropriate after an AF 348 is done the SJA will
return Form 348 through the MPF to the unit commander
return Form 348 through the MPF to the appointing authority
return Form 348 through the MPF to the investgating officer
return Form 348 through the MPF to the LOD-MFP
78
Where is the allergy info displayed on a patient's health record?
Below the food handler line on the bottom left hand corner
under the patient ID block of the record jacket
anywhere on the front cover of the record jacket in red ink
above the patients name, in the patient ID block
79
Patient register numbers are assigned in numerical sequence
until the facility is closed down
on a fiscal year basis
on a calendar year basis
based on local policy
80
How many years do catergory III codes remain in the CPTM?
5
1
3
7
81
Which agency uses LOD determination to eval the eligibility of AFROTC for compensation
AF
DVA
OPM
DOL
82
When an abused family member applies for SecAF designee status after the sponsor is discharged
the approval authority is the Secretary of the AF
the approval authority is the unit commander
the approval authority is the wing commander
the approval authority is the MDG commander
83
For which patient would an AF cc at the nearest MTF accept admin responsibility?
A retired MSgt when referred to a civilian facility
AD SSgt admitted to a civilian hospital while on leave
TDRL patient admitted to a civilian facility
A civilian emergency care patient admitted to the AF MTF
84
What reference provides step-by-step instructions for completing records retirement?
AFMAN 37-139
Records retirement list
MRTR2
AFI 37-138
85
A CHCS admission notification letter is generated each time
a patient w/ private insurance is admitted to the MTF
an AD patient is admitted to the MTF
a SI/VSI or III patient admitted to the MTF
an O-6 or above is admitted to the MTF
86
When you inprocess a med rec & generate a computer charge out, to whom do you deliver the rec?
Family Practice manager
Primary care manager
Acute care manager
Health care manager
87
Routine care is usually not provided to patients w/ questionable eligibility until
the patient provides other identification
the patient's eligibility is determined
the patient pays for treatment
the patient provides proof on insurance
88
Which patient would still receive routing medical care even if they failed a DEERS check?
a patient issued an ID card within the last 120 days
a patient returned from overseas within the last 120 days
a return from overseas within the last 60 days
a patient issued an ID card within the last 60 days
89
Who pays for claims for network care by MTF enrolled patients?
TRICARE
PAD
RMC
MCSC
90
Where is the MRT label placed on the AF Form 2100 or 2100 A?
front cover, in the patient identification block
back cover, in the lower right hand corner
front cover, in the lower left hand corner
back cover, in the status box in the center of the jacket
91
How are fetal monitor strips filed?
in SSN terminal digit order interfiled w/ OP med recs
in SSN terminal digit order interfiled w/ inpatient records
in alphabetical order
in SSN terminal digit order the same as inpatient records
92
The only individual who has the authority to deny a request for reinvestigation of LOD findings
is the unit commander
is the approval authority
is the investigating authority
is the SJA
93
Copies of inpatient care documents are filed in what section of the AF Form 2100A?
Section 2
Section 3
Section 1
Section 4
94
When a patient's physical condition is so severe there is imminent danger the PATCAT is
Critically Ill
SI
incapacitating illness or injury
VSI
95
Which IPR form is used to transmit the physicians instructions to the nursing staff
AF Form 3066
SF 509
SF 506
SF 539
96
When patients are admitted from the clinic, who completes the circled items of an AF Form 560
Head nurse
Admissions tech
Attending physician
NCOIC A&D Office
97
Who is held financially accountable for care regardless of where it is delivered ?
MTF commander
supervisor
nurse
member
98
What mini-reg task requires the user to possess a Fileman access code?
Updating a home address for an active duty member
Printing a pull list
Making a system inquiry concerning upcoming appointments
Registering a spouse whose sponsor is already registered
99
Nonmilitary patients who leave the hospital w/out authorizations are
reported to the sponsor's commander
administratively discharged from the hospital
considered AWOL
considered to be on pass until they return to the ward
100
What should OPR personnel do w/ med paperwork missing the required minimum ID documentation?
return to the originating clinic for proper completion
place the documentation in the research file
annotate the correct identification to save time
annotate ID, then call personnel to brief requirements
101
Which of the following is not an input used for accessing help in the CHCS?
???
??OLUM
OLUM
?OPTION
102
Final progress notes on SF 509 may not be substituted for narrative summaries for
uncomplicated obstetrical deliveries
patients treated at a tactical MTF
normal newborn infants
patients with minor problems requiring <48 hour stay
103
To avoid confusion what action should be taken prior to registering a new patient in CHCS?
Patient Lookup
Access On Line User's Manual by entering ??OLUM
Compare patient documentation w/ a DEERS RIP from MPF
Create med rec using post registration options
104
An inpatient record of an AF SSgt admitted on 28DEC98 & disposition on 4JAN99 w/ an IPR library
is eligible for retirement 31 Dec 2001
is eligible for retirement 31 Dec 2003
is eligible for retirement 31 Dec 2004
is never retired as long as the patient remains on AD

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