The first three things in order on an agenda are:

Apologies, Minutes, Matters Arising

What duties should the secretary perform during the meeting?

Take minutes, circulate documents, note actions

What must happen to minutes after the meeting?

Approved by Chairperson, signed, dated and circulated.

What is the purpose of Action Minutes?

Shows who is carrying out the tasks decided, and the date.

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Meetings

14 termsStudBud Administration144 plays

Questions on Meetings for Higher Admin

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Questions 14

Answers

1
Who should be informed that visitors will be expected?
Attendance Registrar
Chairperson
Receptionist
Doorman
2
What software would you use to share applications over a network?
e-mail
audio conferencing
collaborative white-boarding
video conferencing
3
Who sets the Agenda?
Chairperson
Attendee
Secretary
4
The first three things in order on an agenda are:
Apologies, Present, Matters Arising
Apologies, Minutes, Matters Arising
Present, Minutes, Matters Arising
Apologies, AOCB, Date of next meeting
5
What duties should the secretary perform during the meeting?
Draft minutes, circulate documents, fend off calls
Control the discussion, take minutes, circulate documents
Answer calls, take notes, lead the discussion
Take minutes, circulate documents, note actions
6
Which document has space for the Chairperson's notes?
Chairperson's Agenda
Minutes
Action Minutes
Agenda
7
What are the last two items on an agenda in order?
Previous minutes, AOCB
Apologies, Date of next meeting
AOCB, Date of next meeting
Date of next meeting, AOCB
8
What must happen to minutes after the meeting?
Approved by Chairperson, signed, dated and circulated.
Drafted by Secretary and circulated.
Approved, signed and dated.
Approved by Secretary, signed, dated and circulated.
9
What application could you use to hold a meeting?
video conferencing
database
e-diary
e-mail
10
Three of these are advantages of using an e-diary. Which one is NOT?
Internet connection required
Attendees can respond immediately
Diaries can be shared
Invitations to meetings are automated
11
What application would you use to circulate documents to attendees of a meeting?
database
e-mail
word processing
video conferencing
12
What is the purpose of Action Minutes?
Shows agreement on tasks for the Chairperson to do.
Formal note of all the discussion and actions to be done.
Shows who is carrying out the tasks decided, and the date.
Provides an agreed list of tasks for the Secretary to do.
13
What application would you use to organise a meeting?
e-mail
e-diary
database
video conferencing
14
The number of persons required for a formal meeting to go ahead is called a ...?
Quorum
Attendance register (sederunt)
Constitution
Resolution

Meetings Flashcards | StudBud