What do you use when you establish human resource requirements for your project?

The Work Breakdown Structure and RACI

How do you monitor your spending according to your PMP?

Constantly check planned spending against against actuals daily

Why do we need to check on constraints and assumptions?

We need a wide range of responses so that we do not over look factors

What process helps resolve conflicts between team members?

Open discussion with each party and develop a common working platform

What is the process for shifting money from contingency?

Ensure sign off on both purchasing & shifting money by authorised personnel

Name the documents you need to keep track of quality?

Risk & Issues registers, Quality plan, Status report, & meeting minutes

What can we do about unsatisfactory results?

Gain permission to spend money on rework to achieve the required standard

A project is commenced because...

There is a problem to be solved

What tools have you used to manage time for effectively? (no points)

Ensuring quality is not compromised so that rework has to be done, Using sequencing and dependencies to establish a critical path, Tracking Gantt, short term preparedness

What protection for scope must be included in the PMP?

Change management process that is authorised in writing

How do you resolve conflict in the work team or between stakeholders?

Ascertain the issues and discuss managing issues moving forwards

Why is it important to link time, task, and money?

To ensure that cash flow is sufficient to meet invoices as per the contract

How do you calculate time when you have not done the activity?

Utilising the Time Estimation formula

How do we manage people who want to make changes?

Ensure PMP change control processes are implemented & authorised correctly

How do we cost a project effectively?

Cost each task in terms of people, plant, consumables, and travel

A governance structure is important from the outset of a project because...

It legalises levels of decision making and authorisation of expenditure

How do you link quality standards into measures of time and cost?

Ensure there is a quality checkpoint within every WBS component in a Gantt

What do we use to measure any variance in time or cost?

Use earned value to measure SPI and CPI

How can team members contribute effectively to work outcomes?

Hold regular forums for idea discussion without fear of reprisal

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Leveraging Learning PM50820

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Questions 38

Answers

1
A project is judged on time, cost, and quality
True
False
2
why do we set project objectives and measures of outcomes?
All of the above
To ensure the project meets requirements stated in the scope
To keep the project on track
To deliver the outcomes and benefits effectively
3
The project management plan (PMP) is shown to stakeholders for discussion because...
They have insights and knowledge regarding critical aspects of the project
They will benefit from the outcome
All of the above
They can identify omissions or conflicts in the draft PMP
4
What do you use when you establish human resource requirements for your project?
They are family members so you can expect them to work well
You've got a strict limit on what you can spend
The Work Breakdown Structure and RACI
You've seen the work before
5
How does a performance management plan assist staff?
All of the above
Sets out roles, requirements, & standards of deliverables within a timeline
It focuses on performance and outcomes rather than the person
Gives a foundation for discussion of performance & the need for development
6
Do stakeholders and employees need to be familiar with your budget line items?
True
False
7
How do you monitor your spending according to your PMP?
Constantly check planned spending against against actuals daily
Refuse time off for holidays at crucial times
Ask your team to watch their overtime
Look at your financial performance at the end of each month
8
Who has responsibility for training and development?
The Project Manager is responsible for arranging but not delivering
People must match their preferred training method to offerings
Each person is responsible for requesting specific training from now onward
All of the above
9
Why do we need to check on constraints and assumptions?
Don't expect constraints and assumptions to change during the project
We need a wide range of responses so that we do not over look factors
Assume that all staff members have the skills for their job/role
Just to keep an eye on expenditure
10
What process helps resolve conflicts between team members?
Open discussion with each party and develop a common working platform
Ignore it
Openly embarrass both parties in front of the team
Set behavior standards for resolving issues
11
Why is a work breakdown structure essential?
All of the above
Allows checking of possible omissions of tasks
To enable realistic times to be calculated for each task
To make putting a Gantt chart together easier
12
Why is integration so important in project management?
It allows cross checking of decisions and financials throughout the project
It brings together all the functions and activities & ensures consistency
It allows for maximisation of effort when functions are cross linked
All of the above
13
What is the process for shifting money from contingency?
Sign it off yourself
Just pay it from contingency funds
Ensure sign off on both purchasing & shifting money by authorised personnel
Ask your stakeholders for approval
14
How useful is forecasting?
Allows us to anticipate problems that can occur & plan for them
All of the above
Allows us to account for changes like supply, equipment costs & consumables
It may indicate short falls in skill areas that need to be addressed
15
What is the effect of an SPI and CPI below 1?
Check that quality markers have been achieved as per the PMP
All of the above
Call a stakeholder meeting & present an exception report w/ recommendations
It is unlikely that the project can be finished if its below 0.75
16
Name the documents you need to keep track of quality?
Risk & Issues registers, Quality plan, Status report, & meeting minutes
Risk & Time registers, Status report, & meeting minutes
Trust your gut
Brief diary notes
17
What quality criteria affects your project?
Personal preferences
All of the above
National standards
School/Organisational standards
18
What can we do about unsatisfactory results?
Gain permission to spend money on rework to achieve the required standard
Cover it up so no one notices until it fails
Ask stakeholders for reduced quality standards
Tell the team not to cut corners
19
A project is commenced because...
There is a problem to be solved
Money has been made available
There is an election coming up
The community is demanding it
20
What tools have you used to manage time for effectively? (no points)
Ensuring quality is not compromised so that rework has to be done
Using sequencing and dependencies to establish a critical path
Tracking Gantt
short term preparedness
21
What protection for scope must be included in the PMP?
Having a project plan approved
Keeping an eye out for scope creep
Changing the scope when stakeholders request a change
Change management process that is authorised in writing
22
Why do we use lessons learned?
To improve future performance - continuous improvement
To check where we've gone wrong
To consider the root cause of the problems of timeliness
All of the above
23
How do you resolve conflict in the work team or between stakeholders?
Ascertain the issues and discuss managing issues moving forwards
Make your decision on what you know of the facts and stick to it
Send a memo to all telling them to get their act together
Ignore it
24
Why is it important to link time, task, and money?
To ensure that cash flow is sufficient to meet invoices as per the contract
To check the quality of the work
To check where money might be wasted
So we can do reports
25
How do you calculate time when you have not done the activity?
Asking someone else for their opinion
Using a random number generator
All of the above
Utilising the Time Estimation formula
26
How do we manage people who want to make changes?
Ensure PMP change control processes are implemented & authorised correctly
Discuss cost sharing of changes
Discuss change with stakeholders before it is implemented within the plan
Agree to make the change if it seems like a good idea at the time
27
Why do we have a meeting agenda?
All of the above
So that attendees can research and prepare for discussions
So attendees know when, where, and the date of the next meeting and reports
Any item they wish to place on the agenda can be added to general business
28
Why do we have a communications plan?
That you can choose their favorite style of communication
Inform about project achievements and challenges for input
To ensure that no one is left out of the communications loop
All of the above
29
Why are stakeholders to be involved in project planning?
Awareness of the wider environmental issues
Usability for end users
Project outcomes
All of the above
30
Why is it important to have a very detailed scope?
All of the above
To ensure that all involved are working together to achieve the scope
To ensure that all stakeholders are aware of all details
To ensure that no details are overlooked
31
How do we cost a project effectively?
Accept whatever money has been offered
Ask others who have completed similar projects
Cost each task in terms of people, plant, consumables, and travel
Check previous projects
32
A governance structure is important from the outset of a project because...
It defines the hierarchy of the organisation
It is a branch of government
It legalises levels of decision making and authorisation of expenditure
It is needed in a project plan
33
Do quality standards vary according to the type of project?
True
False
34
How do you link quality standards into measures of time and cost?
Ensure there is a quality checkpoint within every WBS component in a Gantt
Train your people to get it right when completing tasks
Trust the guys to get it right the first time
Check quality at the completion of the project
35
Why is reporting done against a baseline?
To prepare for an audit
All of the above
To seek assistance in problem solving
To review accurate progress in terms of deliverables, time, cost, & quality
36
What do we use to measure any variance in time or cost?
wait until the project is over drawn
Use earned value to measure SPI and CPI
Tell the team to get a move on
Cut the overtime
37
How can team members contribute effectively to work outcomes?
Hold regular forums for idea discussion without fear of reprisal
Tell the guys to put it on paper
Put down the person rather than the idea
Control the meeting so that any negative comments can be shutdown
38
How do we recognise cost improvements such that it can be reported?
Ask team members where they noticed poor financial performance
Pinpointing areas where malfunctions caused increased costs
Seek to pinpoint root causes of poor cost management
All of the above

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