States the information collected

There are 4 ways suggested to organise a report. Identify the 4 ways that were listed.

Time, location, importance, & criteria

In report writing, what is an Appendix?

Supplementary reference material not relevant for the body

"Criteria" was explained as ...

When you’re writing analytical and recommendation reports

Why are Cover Letter, Memo or Email used when sending out reports?

As a separate note to introduce the report

Identify the CORRECT SEQUENCE of the 5 stages of Report Writing

Planning, Drafting, Writing, Documenting & Refining

"Time" was explained as ...

When it's important for reader to know sequence of events

What should you include in your "Findings" main body section?

You should analyze and interpret findings for the reader

"Location" was explained as ...

When geographical or physical location is important

Use Emphasis and Subordination. Which is NOT applicable

Emphasise that Employees are subordinates who must obey

Why We Document Sources. Which does NOT belong.

To check if readers actually check references

What should you write in your "Introduction"?

Information the reader needs to make sense of the findings

"Outlining" the report refers to ...

List of sequenced and indented points with headings in bold

"Importance" was explained as ...

When you want to draw attention to important information

What is a "Recommendation"?

Draws a solution based on the finding and conclusion

What is an Executive Summary?

Abstract or synopsis of the report

What is a "Conclusion"?

Answers research questions raised in the introduction

What are "Footnotes"?

Citations of quotes or others work appearing at foot of page

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Business Communications Week 8

23 termsStudBud Administration101 plays

Review of Report Writing techniques and concepts

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Questions 23

Answers

1
What is a "Finding"?
States the information collected
States what should have been included but was not
States that report is incomplete
States how difficult it is to do research
2
There are 4 ways suggested to organise a report. Identify the 4 ways that were listed.
Time, location, importance, & criteria
Cost, time, location, & importance
Importance, criteria, expense, & skills
Distance, cost, location, & time
3
In report writing, what is an Appendix?
Special section where you include samples & pictures
Refers to human anatomy and surgical removal
Supplementary reference material not relevant for the body
Removal of irrelevant text to special section on its own
4
"Criteria" was explained as ...
When you’re writing analytical and recommendation reports
Written so all important facts get discussed
When you want to draw attention to important information
When unable to proceed and criteria is used to explain why
5
Use First- and Second-Person Pronouns how ???
As often as you like
Only after proper Nouns
Sparingly
Never
6
Why are Cover Letter, Memo or Email used when sending out reports?
As a separate note to introduce the report
To make sure the report writer gets credit for a good report
To explain how to read it and skip to best parts
To apologise when the report is late
7
Identify the CORRECT SEQUENCE of the 5 stages of Report Writing
Documenting, Writing, Drafting, Refining, & Planning
Drafting, Documenting, Writing, Refining, & Planning
Refining, Documenting, Writing, Drafting, & Planning
Planning, Drafting, Writing, Documenting & Refining
8
"Time" was explained as ...
When it's important for reader to know sequence of events
Chronological planning order
Calculate days, hours & minutes of all tasks
Being able to read a clock face
9
What should you include in your "Findings" main body section?
List other persons findings & explain why they were wrong
You should analyze and interpret findings for the reader
Identify who was at fault & how to stop them doing it again
Why the report can be trusted
10
"Location" was explained as ...
Including maps to show your location
When geographical or physical location is important
Citing where your office is located
Being able to read a map
11
Use Emphasis and Subordination. Which is NOT applicable
Use language that tells what is more & less important
Emphasise that Employees are subordinates who must obey
Devote an appropriate amount of space to a topic.
Position your major ideas first for the direct plan.
12
Why We Document Sources. Which does NOT belong.
To give credit to the originator of information
To instruct readers where to find additional information
To check if readers actually check references
To avoid accusations of plagiarism
13
Revising includes several steps. Which step does NOT belong
Revise for Correctness
Revise for Content
Revise for Style
Revise for politeness
14
What should you write in your "Introduction"?
Who you are and how you can be contacted.
How hard it was to get an answer
Information the reader needs to make sense of the findings
Why you decided to write the report
15
What is Next week's topic
Proof Reading for Dummies
Essay Writing
Business Presentations
Business Writing continued
16
"Outlining" the report refers to ...
Using lines to connect ideas that you'll include in report
Placing a border around the outside margin of the page
List of sequenced and indented points with headings in bold
Briefing a writer on what you want in the report
17
What was Harry's Dad's best friend?
Lucious Malfoy
Voldermort
Peter Pettigrew
Serious Black
18
"Importance" was explained as ...
Being able to quote important events
When you want to draw attention to important information
When location is important
Written so all important people get a mention
19
The last part of your report can be ...
Any one of the above
Recommendations
A Summary
Conclusions
20
What is a "Recommendation"?
States how difficult it is to do the job
Draws a solution based on the finding and conclusion
Answers why you should not proceed
Answers why you should proceed
21
What is an Executive Summary?
Abstract or synopsis of the report
Summary of the Executive staff that must read this report
List of Executives who are affected by this report
List of Executives that input to this report
22
What is a "Conclusion"?
States how difficult it is to do research
Answers research questions raised in the introduction
States what why the report was written
States who murdered the victim
23
What are "Footnotes"?
Good luck Tattoos routinely written on feet
Notes that report foot sizes of key executives
Exam cheat notes squeezed into footwear
Citations of quotes or others work appearing at foot of page

Business Communications Week 8 Flashcards | StudBud