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12BCT Revision Primer Flashcards | StudBud
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12BCT Revision Primer
12BCT Revision Primer
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Questions
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Answers
1
Which of the following are not principles of accountability for information
Information accessabiity
Preservation
Profit
Business Continuity
2
An advantage of centralised storage is:
individual filing needs catered for
control
easy access to departments
efficiency
3
Decentralised storage is generally refers to
electronic information
Paper based filing
Off site storage
A basement storage facility
4
Records can frequently be changed or re-written
False
True
5
Which of the following does "Information management systems" not include
Online Content Management
Records Management
Document Managment
Knowledge Management
6
Examples of tacit knowledge in a business are
Documented Procedures
Policies
Know how
Company Records
7
Which of the following is not a requirement for a record
Be Reliable
Be trustworthy
Be Usable
Be Authentic
8
An important company patent would be categorised as
Transactional Documents
Something to be stored in a safe
Knowledge Documents
Business Documents
9
Integrity of information is primarily about whether
It is un-tampered with
Can be relied upon as accuate
It has integrity
Is ethically sound
10
A document which has been signed off and revised is likely to have a version number of
V0.4
V0.1
V1.0
V1.4
11
Why should we study information management in business
Reduce Costs
Gain sales
Create Value
Protect the business
12
Accountabillity for business information means
To accept responsibility
Accounting
to justify one actions
it's someone elses problem
13
Inactive files need to be
Disposed of based on a schedule
Tracked
Checked regularly
Put Away
14
Spreadsheets, Databases, accounting data & other tabular data is referred to as what
Records
Structured data
Boring
Tacit Knowedge
15
A non compete clause in a contract is designed to stop who from sharing company information
Contractors
Suppliers
Distributors
Employees
16
Challenges to the management of inactive files include
Regulation differs by state
Vermin
Requirements change based on the type of info
Timeframes not always clear
17
Classification of an organisation's information requires
Determining the class of information
Assessing it's value
Grouping and storing similar informatoin
18
What do Scanned documents or records need to improve accessability for the business
A good scanner
Descriptive File Names
Value
Metadata
19
When categorising information, Customer correspondence and billing would be considered
Customer Documents
Knowledge Documents
Business Documents
Transactional Documents
20
Examples of explicit knowedge are
Company Culture
Accounting records
How friendly the CEO is
Documented procedures
21
Methods of improving information integrity include
Watching the West Wing
Signature versions
Version Control
Digital Signatures
22
From a risk management perspective Cloud Storage reduces your risks
True
False
23
Websites, emails, social media and cloud based data are considered
Structured data
Unstructured Data
Tacit Knowledge
Vital Information
24
Which of the following regimes/regulations are not mandatory in terms of information management
ISO Standards
Local By-laws
Federal Legislation
State Legislation
25
Why is it sometimes difficult to achieve accountbility for information
Info Incorrectly delected or disposed of
Not enough funds
No Record created in the first place
Employees off sick