Professional degrees such as DDS, DMS, and PhD are used in indexing_____

to distinguish between two identical names

Alphabetic filing systems follow strict rules. These rules have been standardized by

the Association of Records Managers and Administrators (ARMA)

What is the primary function of the clinical record?

To provide the dental healthcare team with information

The primary reason for carefully maintaining clinical records is to

support need for dental treatment and justify the actions of the dentist

Which of the following are not steps used to collect patient information?

Call the patient’s physician to confirm health information

Documenting postoperative and other instructions given to the patient accomplishes which of the following?

Provides evidence that the information was given to the patient

When patient files are alphabetized by name, surnames that have a prefix are indexed

as a single unit with the surname

Because of their forensic significance, _______ should be kept indefinitely

full mouth radiographic surveys

Safeguarding records includes all of the following except which one?

Taking sensitive documents home to a secure location

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Dental Office Management Chapt. 8 & 9

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Questions 19

Answers

1
Business records include all except which of the following?
Accounts receivable
Accounts payable
Dental benefit records
Confidential personnel records
2
Professional degrees such as DDS, DMS, and PhD are used in indexing_____
to distinguish between two identical names
so that staff will properly address the patient
help in determining professional discounts
in accordance with the preferences of the individual dental practice
3
The arrangement of a name, subject, or number is referred to as
simplified filing
a filing unit
indexing
a filing segment
4
Alphabetic filing systems follow strict rules. These rules have been standardized by
the Association of Records Managers and Administrators (ARMA)
the American National Standards Institute (ANSI)
the Dewey Decimal filing system
the American Dental Association (ADA)
5
What is the primary function of the clinical record?
To document dental treatment
To provide a dental history for the patient
To provide the dental healthcare team with information
To provide identification of the patient
6
The primary reason for carefully maintaining clinical records is to
support need for dental treatment and justify the actions of the dentist
justify the actions of the dentist
support the need for dental treatment
provide information for forensic odontology
7
Which transfer method identifies files and records that have been inactive for a predetermined length of time?
Periodic method
Perennial method
Permanent method
Perpetual method
8
Cybersecurity is a concern only to dental practices using electronic files.
True
False
9
Diagnostic models are
stored in the patient clinical record
capable of being sterilized
casts of a patient’s mouth
best kept by the patient
10
Which of the following are not steps used to collect patient information?
E-mail the patient a set of dental and medical history forms to complete
Review the information with the patient.
Call the patient’s physician to confirm health information
Gather information on the first contact (phone call)
11
Documenting postoperative and other instructions given to the patient accomplishes which of the following?
Provides a reminder to the staff as to the previous conversations
Completes a patient-provider bond
Establishes a standard of care
Provides evidence that the information was given to the patient
12
Inactive records must be stored until the patient confirms, in writing, his or her intent to leave the dental practice
False
True
13
When patient files are alphabetized by name, surnames that have a prefix are indexed
by surname without consideration of the prefix
as a single unit only if the prefix is capitalized
by prefix without consideration of surname
as a single unit with the surname
14
Because of their forensic significance, _______ should be kept indefinitely
accident reports
open accounts
contracts
full mouth radiographic surveys
15
HIPAA Rules supersede any other patient record protection regulations.
False
True
16
Within the dental practice, most filing is done _______.
alphabetically
geographically
according to subject
chronologically
17
The standard abbreviation WNL on a dental chart stands for
West Nile Virus
within normal limits
we never looked
without normal lines
18
The value of photographing teeth and surrounding structures before dental treatment includes
use as a motivational tool
case presentation
having a record of a patient’s oral conditions before treatment
All of the above
19
Safeguarding records includes all of the following except which one?
Making copies of records only when needed
Knowing where the records are at all times.
Taking sensitive documents home to a secure location
Returning records to the file cabinet at the end of the day

Dental Office Management Chapt. 8 & 9 Flashcards | StudBud