You are asked to apply a design theme to a presentation. Why would you do this?

To help with consistency of the slides.

Which one of the following would represent a weakness in creating a letter

Inconsistent formatting of text.

Which one of the following represents the main strength of a letter to customers?

Finished file is clear, and meets the needs of the audience

Which of the following factors may have prevented you from completing a presentation?

Not having complete access to all the information required.

Why is a spreadsheet the best software application for calculating the costs of an event?

It has the most comprehensive range of formulas & functions.

Which one of the following accurately describes a legal consideration when using IT?

Copyrights protect the commercial value of creative work.

For business productivity, which one of the following is a benefit of using IT?

Accessing work stored electronically is fast and efficient.

In terms of business productivity, which of the following is a drawback of using IT systems?

Improper use of computers can cause health issues.

Which one of the following is MOST likely to improve your letters

Proof reading and using the spell checker.

Which one of the following is MOST likely to improve your work in calculating event costs

Check formulas and correct mistakes before saving.

When would you use this symbol?

To show that the word or image is a registered trademark.

You have emailed a file that is password protected to a colleague. What should you do?

Tell your colleague the password in person

For business productivity, which of the following is a drawback of using IT tools and systems?

Poor care may lead to work having to be redone

Which one of the following BEST describes a way to improve productivity?

Training courses to teach staff how to be more efficient

Which one of the following factors helped you calculate the average cost of something?

Being able to create formulas and functions.

Which of these is a good reason to choose a program to create a mail-merged letter to customers

The automatic addition of names and addresses to letters.

A file with images that you are trying to email is too large to be sent. What should you do?

Compress the file so it is smaller.

Which of the following is MOST likely to affect your ability to create a letter to customers

Having the skill to carry out a mail merge.

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ECDL Improving Productivity Quiz

27 termsStudBud Administration458 plays

Multiple choice questions on ECDL test 4

Flashcards27 cardsFPractice quizPHost liveL

Questions 27

Answers

1
You are asked to apply a design theme to a presentation. Why would you do this?
So your audience will think you have good design skills.
To help with consistency of the slides.
Because a nice design will improve the content
It will help the animations and timings work.
2
Which one of the following would represent a weakness in creating a letter
Spell checking before printing.
Inserting suitable photographs or illustrations.
Inconsistent formatting of text.
Resizing tables so they make the best use of space.
3
Which one of the following represents the main strength of a letter to customers?
The document was saved using the date instead of a filename.
Finished file is clear, and meets the needs of the audience
A small font was used to fit more text onto the page.
Tables were deleted and replaced with tab settings.
4
Which of the following factors may have prevented you from completing a presentation?
Not having access to a project plan.
Not knowing how to generate efficient formulas.
Not having the tools available to create a chart.
Not having complete access to all the information required.
5
Which is the MOST efficient method of sending a personalised letter to 100 different people?
Completing the letter neatly by hand.
Typing the letter out 100 times.
Photocopying the same letter 100 times.
Using a mail merge tool.
6
Why is a spreadsheet the best software application for calculating the costs of an event?
It presents text, graphics, sound and animations.
It has the most comprehensive range of formulas & functions.
It has a range of features to combine text and graphics.
It has a range of features to create charts and graphs.
7
Which one of the following accurately describes a legal consideration when using IT?
'Plagiarism' means you are allowed to share your work
Copyrights protect the commercial value of creative work.
Video downloads withoutpaying is allowed if you're a student
Data protection only applies to printed records.
8
For business productivity, which one of the following is a benefit of using IT?
Electronic files cannot be deleted by mistake.
Accessing work stored electronically is fast and efficient.
Data backup is no longer required with modern computers.
The benefit of printing emails outweighs the cost of paper.
9
Why would you use a Thesaurus?
To password protect a document.
To change margins.
To check where page breaks occur
To find similar words
10
Which of following functions should you use to calculate the smallest figure in a data range?
SUM.
MIN.
MAX.
COUNT.
11
In terms of business productivity, which of the following is a drawback of using IT systems?
You cannot take work home to finish.
There is a limit of 20 computers to a network.
Improper use of computers can cause health issues.
Only one staffmemember can access the internet at one time
12
Which one of the following functions would display data as whole numbers in a spreadsheet?
COUNT
AVERAGE
ROUND
COUNTA
13
Which one of the following passwords is the MOST secure?
PaloAlto!296
587auto
George123
Friday3
14
You are working on a file, but the application suddenly freezes. What should you do?
Start the task manager.
Work on a different file.
Press and hold the off button.
Check you have entered the correct data into the file.
15
Which one of the following is MOST likely to improve your letters
Not saving files with clear logical filenames.
Applying a different coloured border to each page.
Proof reading and using the spell checker.
Saving at least 3 times to ensure a backup is available
16
Which one of the following is MOST likely to improve your work in calculating event costs
Setting the print area to view column headings at all times
Using a password to stop anyone else accessing your work.
Use AutoSum to create required filters
Check formulas and correct mistakes before saving.
17
When would you use this symbol?
To show that the footer contains a word or image.
To show that the word or image is a registered trademark.
To show that you have proofread the work
To show that you have referenced the work
18
You have emailed a file that is password protected to a colleague. What should you do?
Ask your colleague to check the file for viruses.
Email the file again without making any changes.
Tell your colleague the password in person
Save the file as another file type and send it again.
19
For business productivity, which of the following is a drawback of using IT tools and systems?
Using a separate spell checking app before work can be saved
Poor care may lead to work having to be redone
Computers have access to the internet
It is cheaper to hand-write letters than it is to type them
20
Which one of the following BEST describes a way to improve productivity?
Spend more time talking to colleagues.
Training courses to teach staff how to be more efficient
Spend more money on more complex software.
Buy everyone in the office a laptop computer.
21
Which one of the following is NOT an efficient method of aligning text?
Justify.
Indents.
Spaces.
Tabs.
22
Which one of the following factors helped you calculate the average cost of something?
Being able to create formulas and functions.
Knowing how to insert headers and footers.
Moving all the data onto one worksheet to save space.
Being able to set the print area of the worksheet.
23
Which of these is a good reason to choose a program to create a mail-merged letter to customers
Sends and receives emails and creates diary appointments.
Presents text and graphics to put on a show to an audience.
The automatic addition of names and addresses to letters.
Columns and rows allow quick and effective data inputting.
24
Which of the following is the BEST way to check that animations work correctly in Powerpoint?
Change the slide layout.
Print the entire presentation.
Play the Slide Show.
Turn the view to Slide Sorter.
25
A file with images that you are trying to email is too large to be sent. What should you do?
Copy the file onto a memory stick and send it by post.
Delete the images and send everything separately
Delete some of the images so the file is smaller.
Compress the file so it is smaller.
26
Which would you use to calculate the total number of spreadsheet cells containing numbers?
ROUND.
COUNT.
AVERAGE.
SUM.
27
Which of the following is MOST likely to affect your ability to create a letter to customers
Having the skill to create formulas and functions.
Having access to a suitable budget for the project.
Having the skill to carry out a mail merge.
Having access to online images.

ECDL Improving Productivity Quiz Flashcards | StudBud